Tips for Setting up the Perfect Presentation Room

Whether you’re hosting a major national conference or a local business meeting, the most important aspect of your business event is going to be the presentations and speakers who will be giving talks. It’s critical to ensure that the speakers have the setup necessary to deliver a strong presentation.

We’ve all been in big meeting rooms where the presenter doesn’t have the necessary technological support, and there’s nothing more painful than watching someone try to flounder through their presentation when the audience can’t see or hear what they need to.

In order to ensure that your event will be a success, you need to make sure that the audience will be able to see and hear everything that the presenters have to offer.

Hear Clear

Definitely make sure to test out your surround sound systems before the day of the presentation to ensure that everything is in working order. There’s no worse moment of panic for an audio visual technician to endure than watching a presenter get onstage in front of hundreds of people only to realize that their mic isn’t working.

Make sure you can hear everything nice and clear during the setup, and make sure to give yourself some extra time when you’re arranging everything to ensure that you’re able to troubleshoot any issues without going into panic mode.

Seeing Is Believing

Test out your projection system to ensure that it works with the presenter’s laptop before the presentation itself. You don’t want to have to troubleshoot any weird compatibility issues in the middle of the presentation itself, and you don’t want to turn on the projector only to realize that it’s out of focus or that the room is too bright to see the presentation. Make sure you’ve consulted with some commercial theater experts to ensure that everything is in working order before your big event.

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